Preparing for the NDIS

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For a smooth transition to the NDIS and a successful plan implementation, pre-planning and preparation is essential.

How can I prepare for the NDIS?

• Victorian residents need to ensure they are registered on the Disability Support Register (DSR). The DSR planning process can assist with NDIS transition. For information on starting your DSR application go to:

• IOE has put together a couple of simple documents to assist you with your planning in preparation for NDIS:

Planning to Plan – What are your current supports, how well are they working, what do you need for future support?
Planning to Plan – Extended version  with larger fields for families who have more complex plans or a lot of unmet needs to include on their first NDIS plan.
Helpful Tips – What supports and areas you need to consider, getting your thoughts and paperwork in order.

The NDIS planning process

What is the first step?

The National Access Team will contact you by phone. The call will take about 45 minutes. They will go through eligibility, cover background information and use assessment tools.

What happens next?

NDIA (National Disability Insurance Agency) will arrange a planning meeting with you. This meeting can be over the phone or face-to-face. You have the right to choose face-to-face but you might have to wait a few weeks for this meeting.

You should take your completed Planning to Plan document with you to the meeting, plus any supporting documentation from health professionals which justify different support needs.

Once your plan is done it goes to the NDIS delegate who reviews the application and plan and then approves it.

It is important to know that you will not be worse off under NDIS. Anything you are currently receiving will be transferred to your first plan.

When will I be contacted or do I need to contact the NDIA ?

The timing of when you will be contacted will vary from person to person. There will be a progressive rollout of the NDIS in Melbourne’s east from November 2017. Some people in this region will be contacted earlier than this for early completion of their plan due to the nature of their needs. This is known as early rollout.

If you are on the Disability Support Register (DSR) or you currently receive a service from IOE, the National Access Team (NAT) will contact you in due course. You do not need to do anything. However, you can contact the NDIA if you have any questions.

Can I take someone to my planning meeting?

You can take anyone you like. You can ask an advocate, case manager or other person to come along. Anyone who knows the participant well and who you would feel supported by.

What will the NDIS planner ask me?

1. They will ask you about the current situation and to list the supports and services currently received (by the participant). Such as:

– What are your informal supports? Family, friends, neighbours

– What are your community supports? Health services, schools

– What are your disability supports? What do you need to support you to go about your day?

2. Equipment and modifications

– What equipment or modifications do you need now?

– When do they need maintenance or replacement?

– Is there equipment that you need that you currently don’t have?

3. What are the current unmet needs?

– Some of these unmet needs may be able to be covered under NDIS.

– What services or supports would you like that you do not currently receive? How will these help you?

4. You will need to make a decision about the structure of how your plan will be managed and how your support will be coordinated. See our planning document for the options you can choose.

Can I change my plan?

In your first plan, your requests need to be reasonable and necessary.

Plans are reviewed every 12 months. Each time a plan is reviewed, it continues to be refined and can become even better for the participant over time.

You can appeal your plan, but your plan will rollout in the meantime. Appeals can take 2-3 months to be reviewed.

If there is a major change in the participant’s life or to their supports (e.g. mum falls ill and can no longer provide care), then plans can be reviewed very rapidly to adjust to the new needs and circumstances.

Extra Information

The following information gives you an idea of what hours/funds are currently being allocated to different support areas. This information is correct as of 28 November 2016. Please note this is a guide only as changes are made frequently.

Core supports

• Personal care (physical needs or behaviours): 4 hours per day
• Shadow shifts for training: 15-20 hours per week
• Community access: 3-5 hours per week – mix of group and 1:1 setting
• Supported employment: Funding through NDIS – straight transition
• Housekeeping: 3 hours per week
• Gardening: 2 hours per month
• Group activities: 3-5 hours per week
• Equipment: List everything – cost, maintenance and replacement needs (attach quotes)
• Peg feeding – Unknown at this stage
• Continence – This is budgeted on how many products are needed, non disposables (Kylies etc.)

When the participant moves out of home there is a different set of formulas used in the planning process.

Some funding is available for use by carers in relation to conferences, education, carer training and family activities. You have to ask for the carer’s line number (item number) and specify what you would like to go to/do in one year.

Facility based respite will be funded. It is likely that this type of respite will be largely locked down to NDIS funded people.

Currently, the allowance for camps is 7-14 nights per year.

There is a 24 hour care rate that can be used for family based respite (e.g. IOE’s host program and specialised care).

Capacity building

Under different NDIS outcomes, you can have short term and long term goals. For example:
– A short term goal might be cooking a meal and traveling independently.
– A long term goal might be getting a job or moving out of home.

At the moment there are three hours per week which can be allocated under Independent Living Skills and tied into the OT assessment.

There is a maximum of 10 therapy sessions per year (for each professional over and above Medicare allowances) unless you can justify you need more. You can shift these around from different professionals.

Professionals might be:

• OT assessment (recommended)
• Speech therapist
• Physiotherapist
• Psychologist
• Exercise physiologist
• Dietitian

What else can be funded?

There will be allowances for car modifications and bathroom modifications based on need. Assistive technologies such as communication devices, switches and toys may also be covered. Assistance dogs may also be funded.

What is not funded under NDIS?

• There is no mileage allowances for workers.
• Gym membership and personal training will not be funded. Exercise physiologists may be approved with justification.
• Medications (some may be). If you have a high cost medication that is currently covered, it is likely to be carried onto your first plan. Funding for medications not on the PBS may be considered.

Even though this is a lot of information, we do not want to overwhelm you, but we want to keep you well informed. Printing off our planning document with the accompanying help sheet is a worthwhile place to start. We have plenty of time to think about what might be possible.

Interchange Outer East wants to support your NDIS transition and work alongside you during the process. To assist you in this process we will be holding further NDIS planning sessions in 2017.

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